Regulations for academic mobility


about the organization of academic mobility of students, graduate students,

teachers and researchers NIMSI

one. General provisions

1.1. This Regulation has been developed in accordance with the current law “On Education” of the Kyrgyz Republic (KR) and other regulatory legal acts of labor, financial and educational law and regulates the organization and provision of academic mobility, is used to establish a single procedure for organizing various programs of academic mobility of students, undergraduates, graduate students, teachers and researchers of NIMSI, implemented both in the territory of the Kyrgyz Republic and abroad. The regulation establishes the order of organizing the mobility of students, graduate students and employees, the procedure for selecting candidates, establishing equivalence of disciplines, setting off and re-calculating the results of mastering courses, disciplines, modules, practice, additional educational programs in organizations conducting educational activities in the Kyrgyz Republic and abroad, the procedure organizational support for mobility programs. The Regulation applies to academic mobility programs that provide for inviting students, postgraduates, teachers, researchers and leading specialists from outside organizations and institutions to the NIMSI.

1.2. Academic mobility of students, undergraduates, graduate students, teachers is one of the important areas of international and educational activities of NIMSI. It is held in order to:

· improving the quality of higher education;

· increase the effectiveness of research;

· management improvement;

· improve the competitiveness of graduates of NIMSI in the labor markets of the near

· and further afield;

· improving the list of professional competencies through the study and learning experience of leading foreign universities;

· Achievement of international comparability of educational standards; attracting foreign intellectual potential based on bilateral

· and multilateral agreements with partner universities;

· establishing external and internal integration links; development of the university in priority areas, implementation of the mission and development strategy of the university.

2 Organizational support of academic mobility

2.1. Responsible for the organization of academic mobility at the university, depending on its level, are: Vice-Rector for Academic Affairs, Head of the Educational Department (MA), Department of ADM, Deans of Faculties, Directors of Institutes, Heads of Departments, Faculty; .

Vice-Rector for Research and External Relations, International Relations Department, NIMSI.

2.2. The direct work on the organization of academic mobility is carried out by the MA, the department of international relations with the involvement of other necessary services of the heads of departments and persons appointed responsible for the organization of the activity in question.

2.3. One of the main requirements for the organization of academic mobility is the openness of procedures, as well as the unconditional nature of their implementation by all subjects of academic mobility.

2.4. Subjects of academic mobility remain a place of study or work for the period of participation in the program of academic mobility.

The retention of employees’ salaries during academic mobility is regulated according to the Labor Code of the Kyrgyz Republic.

2.5. Teaching workload of a teacher traveling under academic mobility programs is carried out at the expense of the internal reserve of the department.

2.6. Academic mobility is not carried out in countries that are unsuccessful under the conditions of personal safety or especially dangerous for infectious diseases.

2.7. The participation of NIMSI in the international educational process is carried out in accordance with international legislation and the legislation of the Kyrgyz Republic.

3 Academic Mobility for Students

3.1 Forms of academic mobility for students of the Institute are:

· training in student exchange programs at a partner university;

· training in joint educational programs implemented by NIMSI and the partner university;

· language and academic internships;

· educational (research, industrial, pedagogical) practice (for magistracy);

· participation in summer schools;

· participation in conferences, seminars, etc.

· internships for students and graduates in the framework of bilateral cooperation programs (contracts);

· educational, industrial, prequalification practice (for a bachelor degree).

3.2. The deadlines for the implementation of academic mobility are set in accordance with agreements with partner universities or are determined in accordance with the requirements of training programs.

3.3. Academic mobility programs for students, as a rule, do not increase the standard period of study at NIMSI.

3.4. The selection of students for participation in academic mobility programs is carried out in the framework of an open procedure – a competition in accordance with the principles of equality of opportunity and established criteria: academic performance, scientific performance, knowledge of the language of the host country (in case of going abroad).

3.5. Students of the first and last year of study (at the time of application) are not allowed to participate in student exchange programs.

3.6. Procedures and documents necessary for the organization of academic mobility of students are described in the “Regulations on the procedure for recognizing the learning outcomes of students of higher educational institutions of the Kyrgyz Republic studying at foreign universities”.

3.7. According to the results of the implementation of academic mobility, students submit a document confirming the results of achieving the objectives of the mobility program (project) (certificates, certificate of academic performance (transcript), review of the supervisor at a partner university, etc.).

3.8. A student going to a foreign university within the framework of academic mobility is not subject to expulsion from the sending university.

3.9. For students traveling to a foreign university within the framework of academic mobility, the sending university should develop and approve, in the prescribed manner, an individual curriculum and schedule for passing the current and mid-term control, taking into account the basic curriculum of the sending university and the disciplines offered for study by the host university.

four. Academic mobility for undergraduates, graduate students and teachers

4.1. Forms of academic mobility for undergraduates, graduate students, teachers of NIMSI are:

· participation in joint educational programs;

· participation in seminars, scientific schools and conferences, etc .;

· participation in joint projects;

· internships for undergraduates and graduate students;

· professional retraining;

· participation in the educational activities of the host country;

· rendering consulting and expert services in the field of education;

· learning from the best host experience;

· establishing partnerships, etc.

4.2. Academic mobility , realized in the form of a private trip, is possible only during the period of annual paid leave or leave without pay at the expense of the teacher or at the expense of the inviting party.

4.3. The fundamental criterion in the selection to participate in academic mobility programs is the relevance of these programs to the priority areas of university development.

4.4. Undergraduates (graduate students) are required to enter information about the period of mobility in the individual curriculum of themaster (graduate student) according to the established procedure.

4.5. According to the results of the implementation of academic mobility, undergraduates, graduate students, teachers submit a document (report) confirming the results of the trip, reviewed and approved at meetings of the Rector Council and at the meeting of the department (trip duration up to 1 month), and submitted to the appropriate department (EE, Magistracy, Department of International Relations), providing organizational support for mobility programs, within two weeks from the date of return.

five. Information support of academic mobility

5.1. Information support for academic mobility includes the dissemination of information on various academic mobility programs, as well as on the procedures and documents necessary for formalizing academic mobility.

5.2. Information support of academic mobility is implemented in the following ways: placing relevant information on the university’s website, bulletin boards for departments, sending information letters by e-mail, conducting presentations, information seminars, etc.

5.3. Information support of external academic mobility is provided by the International Relations Department of NIMSI.

5.4. The dissemination of information about the programs of internal academic mobility is carried out by subdivisions that have relevant information: educational department, faculties, departments, etc.

5.5. The provision of information about the procedures and documents necessary for processing internal academic mobility is implemented by the student personnel department or the teaching staff, the dean’s office and the training department.

5.6. Information on academic mobility programs is placed by the faculty / institute on bulletin boards or on the NIMS website with indication of the required conditions for participation, application deadlines and contact information of the unit responsible for the coordination and implementation of this program at NIMSI.

5.7. At the end of the year, the master’s department, faculty / institute prepare a report on the state of academic mobility of students, undergraduates, graduate students, university lecturers, which is posted on the website of the National Institute of Information Technology.

6 Financial support for academic mobility programs

6.1. Academic mobility programs can be funded from various sources, including:

· university funds;

· funds of the receiving party, incl. grants from international organizations and private foundations;

· scholarship funds of the host university, sponsors, grants, etc .;

· personal funds of participants of academic mobility.

7 Preparation and travel arrangements for NIMSI employees

7.1. A department or another division of NIMSI that is interested in organizing a trip submits to the Rector of NIMSI complete and agreed with the relevant departments of the form: Application (Appendix 1), Individual Plan (Appendix 2). In addition, the travel candidate must submit a letter from the host organization confirming the possibility of implementing this academic mobility program. Depending on the type of program, this may be: a letter of invitation from the university, an information letter for participation in the conference, a letter of consent from the host country in the case of a scientific internship program, or another supporting document.

7.2. When applying, you must comply with the following criteria:

· compliance of the application with the priority directions of the university development;

· the presence in the application of a description of a specific result (for example, the number of articles, manuals, programs with an approximate name and volume, specific topics on the creation or modernization of curricula and other scientific and educational materials);

· in the case of going abroad – knowledge of a foreign language at the proper level;

· correlation with NIMSI activities and development strategy.

7.3. In the case when the mobility program is implemented abroad, the trip is organized with the assistance of the international relations department.

7.4. The stage of organizing a mobility program includes: obligatory approval by the candidate of a plan with the host university (professor), signing an agreement between the Institute and the host organization for the implementation of the program.

7.5. Upon completion of the mobility program, the traveler submits a report on expenses, including originals of travel documents, proof of payment for accommodation, visa services, etc. in the accounting department of NIMSI, fills in the advance report and form No. 3 in the department of international relations.

7.6. The participant of the mobility program compulsory compiles an informational and analytical report in the prescribed form (Appendix 3) and submits it to the appropriate mobility organization unit.

eight. Organizational and methodological support of academic mobility of students

This combination provides a qualitative and quantitative description of a student’s study program at another university. The host institution is responsible for awarding credits. The recognition of credits is carried out by the sending institution after receiving the transcript (Annex 6) according to the established equivalents of transferring ECT estimates S and a national rating scale. Credits are awarded when fulfilling the obligations specified in the agreement on training. Recognition of credits and grades obtained during the passage of academic mobility is made out by compiling and approving the “Equivalence Sheet” (Appendix 4) and the “Equivalence Sheet of Grades” (Appendix 5).

When implementing academic mobility, an important role in building the trajectory of student learning is played by the academic adviser from the graduating department. It provides assistance to a student – candidate for education in a higher educational institution – a partner in the choice of disciplines that are intended to study and obtain information on the volume of credits and the didactic content of the discipline.According to the result of training in a partner university, the student provides a transcript to his home university in Russian or English.

The transcript is the final document in Russian or English, confirming the study of the academic mobility program. Registration of the assessment of knowledge shows the achievements of the student before and after studying at a partner university. The transcript contains not only ECT S credits, but also a level (course) corresponding to the conditions of training in NIMSI and a scale of ECT S credits. The transfer of discipline is possible in the case of an equal or greater volume of discipline (in credits) at a partner institution of higher education and compliance of the main content of disciplines at the National Institute of Information Technology and a partner organization. The head of the department endorses the report in case of equivalence of disciplines, or prepares a memo in which he argues that it is impossible to re-calculate the discipline.

After all these procedures, the academic adviser together with the head of the department, carrying out training in the educational program (hereinafter – the graduating department), with the student NIMSI and in consultation with the partner organization, form an individual educational trajectory taking into account the logical sequence of studying the disciplines of the NIMSI and the partner organization. It is possible, by agreement of the partner organizations, to prepare additional documents on the equivalence of disciplines, basic educational programs, for example, minutes of a meeting of the commission on establishing equivalence.

In coordination with the head of the graduating department, the student can choose a discipline for studying that is not provided for by the working curriculum of NIMSI, at the same time it can be transferred through elective disciplines. In this case, a representative of the department – a member of the working group draws up an individual student training plan, which indicates the discipline, the plan is approved according to the procedure adopted in the Institute. Also, a student can choose one or several non-curricular subjects in the framework of extended education, which may be included in the certificate of the additional disciplines studied.

On the part of the director of the institute or the dean of the faculty, a report is submitted to the name of the vice rector for academic affairs with a visa manager. Department on the establishment of an individual student learning schedule for the period of his stay in the partner organization, then a draft order is prepared to send a student to another university to study in the framework of the academic mobility project, is coordinated with all interested persons according to the IIMS procedure and is submitted for signature to the rector.

Upon completion of training at a partner institution, a student at NIMSI must provide a copy and transcript to the dean’s office. The dean’s office, on the basis of a copy of the transcript and official notes on the possibility of re-calculating the disciplines, enters the results into the information system of the university in the student’s training card and other accounting documents. Further training of the student at NIMSI takes place in accordance with the previously approved individual training schedule.

In order to preserve the trajectory of training, students sent to other universities have the right to register additional disciplines at the Institute of Educational and Social Sciences for up to 15 credits per academic year with the organization of the educational process using DOT.